It is essential that higher education institutions take steps to ensure effective decision-making as well as collaboration during these virtual sessions. Institutions must be focused on three aspects of planning meetings to maximize board effectiveness and efficiency.
Make sure that the attendees can join from any device and at any location. A cloud-based platform with video conferencing integrated can make it easier for trustees to take part in meetings and connect to them from anywhere.
Create an agenda to guide your meeting. Distribute the agenda at least a week prior to the meeting date to give attendees the opportunity to review it and create talking points. The creation of an agenda with time limits for each item will help keep the attendees focus and prevent them from being distracted by diversions. Also, be sure to include any off-agenda items and agree to move them to an alternative date if required.
Consider adopting a consent agenda to allow time during the meeting for noncontroversial subjects that don’t require discussion or input from all members. This will give you more time to dig deeper into the strategic issues.
Give a clear description of the appropriate manner of conduct to be observed during virtual meetings. Include the expectation that participants muffle their microphones when they are not talking. This simple courtesy can go a long way to reduce background noise and improve audio quality.
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